How we collect and use (process) your personal information
- Personal information you give to us:
- Clients
When you become a client of The FoXtress, we collect information about you including (but not limited to) your name or alias, your email address, your age and your sexual preferences
We process your personal information under Article 6(1)(b) performance of a contract and Article 9(2)(a) consent, in order to provide you will the service you have purchased. The FoXtress may also use this information to help us understand our customers’ needs and interests, to better tailor our products and services to meet those needs.
- Live events and web conferences
The FoXtress hosts many events throughout the year. These include in-person events like Domina Parties for example, as well as live web shows (collectively “events”). If you register for one of our events and you are a client, we may not be aware of this as we do not cross link our data stores.
If you are a presenter at one of our events, we will collect information about you including your name, and contact information, and we may also collect information provided by event attendees who may evaluated your performance as a presenter. We may also make and store a recording of your voice and likeness in certain instances.
We keep a record of your participation in The FoXtress events as an attendee or presenter. This information will not be used to provide you with information about other events and publications. It may be used to help the The FoXtress understand our Clients needs and interests to better tailor our products and services to meet your needs.
Some of our events are run in conjunction with other companies and partners. The FoXtress provides an attendee list to these parties.
- Publications
The FoXtress offers a great deal of content on our website. In addition to producing original content, The FoXtress also links to news feeds and blogs produced by others, from our website. This means you may find yourself on the The FoXtress website or reading an email from The FoXtress and we will offer you a link to another organization’s website where you will find content that we feel will be relevant and useful to you. At these times, you will be leaving the The FoXtress website. The FoXtress is not responsible or liable for content provided by these third-party websites or personal information they may happen to gather from you.
You may manage your subscriptions to The FoXtress newsletters by subscribing or unsubscribing at any time utilising the functionality provided by our mailing provider, Mail Chimp.
The FoXtress uses Google Analytics to track how often people gain access to or read our content. We use this information in the aggregate to understand what content our customers find useful or interesting, so we can produce the most valuable content and services to meet your needs.
- Your correspondence with The FoXtress
If you correspond with us by email, the postal service, or other form of communication, we may retain such correspondence and the information contained in it and use it to respond to your inquiry; or to keep a record of your complaint and the like. As always, if you wish to have The FoXtress “erase” your personal information or otherwise refrain from communicating with you, please contact us at privacy@thefoxtress.com
- Purposes for processing your data
As explained above, The FoXtress processes your data to provide you with the services you have requested or purchased from us. We use this information to refine our goods and services to better tailor them to your need.
- Personal information we get from third parties
From time to time, The FoXtress receives personal information about individuals from third parties, for example The London Alternative Market.
- What happens if you don’t give us your data
You can enjoy much of the information on our website without giving us your personal data. Some personal information is necessary so that The FoXtress can supply you with the services you have requested, and to authenticate you so that we know it is you and not someone else.
Use of The FoXtress Website
As is true of most other websites, The FoXtress’s website collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of our website, including a history of the pages you view. We use this information to help us design our site to better suit our users’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyse trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences. The FoXtress website also uses cookies and web beacons. It does not track users when they cross to third party websites, does not provide targeted advertising to them, and therefore does not respond to Do Not Track (DNT) signals.
- Cookies and web beacons
Cookies are pieces of data that a Web site transfers to a user’s hard drive for record-keeping purposes. Web beacons are transparent pixel images that are used in collecting information about website usage, e-mail response and tracking.
The Site uses cookies to provide enhanced functionality on the site (e.g., user ID and password prompts, and conference registration) and aggregate traffic data (e.g., what pages are the most popular). These cookies may be delivered in a first-party or third-party context. The FoXtress may also use cookies and web beacons in association with e-mails delivered by The FoXtress Our Site also captures limited information (user-agent, HTTP referrer, last URL requested by the user, client-side and server-side clickstream) about visits to our Site; we may use this information to analyse general traffic patterns and to perform routine system maintenance. You have many choices with regards to the management of cookies on your computer. All major browsers allow you to block or delete cookies from your system. To learn more about your ability to manage cookies and web beacons, please consult the privacy features in your browser.
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purposes of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using The FoXtress website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
When and how we share information with others
Information about the services you have requested from us together with your preferences are retained in a secure, pseudonymised manner. The personal information that The FoXtress holds is stored securely, in the UK.
We never reveal your personal data to third-parties for their independent use unless: (1) you request or authorize it; (2) it’s in connection with a The FoXtress hosted event as described above; (3) the information is provided to comply with the law (for example, to comply with a search warrant, subpoena or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (4) to address emergencies or acts of God; or (5) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf.
The The FoXtress website uses interfaces with social media sites such as Twitter, Fetlife and others. If you choose to “like” or share information from the The FoXtress website through these services, you should review the privacy policy of that service. If you are a member of a social media site, the interfaces may allow the social media site to connect your site visit to your personal data.
Transferring personal data outside the EU
The FoXtress has its headquarters in the United Kingdom. We do not transfer your information outside of the UK.
We do utilise the services of email newsletter provider, namely Mailchimp which is based in the USA and is certified with the US Privacy Shield mechanism. You are in control of the details that you provide MailChimp and can delete your MailChimp account at any time. The FoXtress also minimizes the risk to your rights and freedoms by minimising and pseudonymising the data that we collect and store about you.
Data subject rights
The European Union’s General Data Protection Regulation and other countries’ privacy laws provide certain rights for data subjects. A good explanation of them (in English) is available on the website of the United Kingdom’s Information Commissioner’s Office.
This Privacy Notice is intended to provide you with information about what personal data The FoXtress collects about you and how it is used. If you have any questions, please contact us at privacy@thefoxtress.com
If you wish to confirm that The FoXtress is processing your personal data, or to have access to the personal data we may have about you, please contact us at privacy@thefoxtress.com.
You may also request information about: the purpose of the processing; the categories of personal data concerned; who else outside of The FoXtress might have received the data from us; what the source of the information was (if you didn’t provide it directly to us); and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by us if it is inaccurate. You may request that we erase that data or cease processing it, subject to certain exceptions. You may also request that The FoXtress cease using your data for direct marketing purposes. In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how The FoXtress processes your personal data. When technically feasible, The FoXtress will—at your request—provide your personal data to you or transmit it directly to another controller.
Reasonable access to your personal data will be provided at no cost upon request made to privacy@thefoxtress.com. If for some reason access is denied, we will provide an explanation as to why access has been denied.
Security of your information
To help protect the privacy of data and personally identifiable information you transmit to us, we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personal data to those employees who need to know that information to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees’ privacy responsibilities.
Data storage and retention
The FoXtress retains data for the duration of the clients’ business relationship with us. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact us at privacy@thefoxtress.com
Changes and updates to the Privacy Notice
By using this Site, you agree to the terms and conditions contained in this Privacy Notice and Conditions of Use and/or any other agreement that we might have with you. If you do not agree to any of these terms and conditions, you should not use this Site or any The FoXtress services. You agree that any dispute over privacy or the terms contained in this Privacy Notice and Conditions of Use, or any other agreement we have with you, will be governed by the laws of the United Kingdom.
As our business changes from time to time, this Privacy Notice and Conditions of Use is expected to change as well. We reserve the right to amend the Privacy Notice and Conditions of Use at any time, for any reason, without notice to you, other than the posting of the amended Privacy Notice and Conditions of Use at this Site. We may e-mail periodic reminders of our notices and terms and conditions and will e-mail customers of material changes thereto, but you should check our Site frequently to see the current Privacy Notice and Conditions of Use that is in effect and any changes that may have been made to it. The provisions contained herein supersede all previous notices or statements regarding our privacy practices and the terms and conditions that govern the use of this Site.
For an in-depth explanation of the Privacy Notice, please CLICK HERE.
Questions, concerns or complaints
Please contact our privacy officer at the address below:
IMPORTANT NOTICE: DO NOT copy or plagiarise the content on these pages. This Privacy Notice is strictly tailored to this business model, which means it only applies to The FoXtress’s business. It is a legal requirement to have this information on display, along with possessing and keeping updated the associated files in order to provide proof of GDPR compliance if investigated, and it is therefore not legal for anyone else’s business model.